Cloud-based platforms have transformed the working algorithms for different industries by introducing state-of-the-art features. The best productivity suites, such as Microsoft 365 and Google Workspace, are the most prominent platforms that help businesses boost scalability, productivity, and durability. Both platforms are exceptional for business management as they carry reliable cloud-based applications to fulfill different task management and collaboration needs.
Still, there are scenarios where businesses often plan to migrate Google Workspace to Office 365 to fulfill several business management expectations. However, the main concern is finding result-oriented methods. Let’s briefly understand the concepts of Google Workspace to Microsoft 365 migration here.
Why does business migrate from Google Workspace to Office 365?
Cloud productivity platforms excel to provide business-appropriate environments to users for work management. Google Workspace & Office 365 cater to business requirements but have different functionalities and concepts that attract businesses for migration. Growing industries often aim to migrate their business to Microsoft 365 for scalability & compliance. But the crucial part is to understand the most common reasons to move from G Suite to Office 365. Some of the reasons are mentioned below:
- Effectiveness: Microsoft 365 provides more business-oriented functionalities as compared to Google Workspace, such as collaborations, reminders, task management, etc.
- Enhances security: Google Workspace inherits decent security policies such as encryption, DLP, AI defense, etc. But Microsoft 365 is more secure with hardcore security features such as access control, multi-factor authentication, threat protection & Microsoft Defender.
- Availability: Microsoft 365 also offers multiple cloud-based applications that are compatible with running on the web, pc & phone. Conversely, Google Workspace is limited to a web-based environment to function.
- Integration options: Microsoft 365 integrates various components of Microsoft, such as Power BI, SharePoint, Azure, Dynamic 365, etc. Whereas Google Workspace offers minimal integration opportunities.
Benefits of migrating the Google Workspace mailboxes to O365
Comparing the outcome of adapting Microsoft 365 is an indeed important part, so that your migration process can be more filtered. Microsoft 365 offers multiple advantages as compared to Google Workspace that benefits businesses for enhancement. It is necessary to understand the difference between G Suite & Microsoft 365 along with benefits for better adaptation. Let’s discuss some of the key benefits to migrate Google Workspace to Office 365 here:
- Convenient subscription plans: Google Workspace comes with limited plans to buy with only four subscriptions. Microsoft 365 offers simple subscription plans but is less cost-effective than Google Workspace. You can opt for your preferred plan among the three subscription plans in Microsoft 365.
- Productivity: Microsoft 365 integrates multiple applications such as OneDrive, Microsoft teams, SharePoint etc., that helps to manage tasks, files & collaborations seamlessly.
- Security: Microsoft 365 uses ultimate security compliance that include Microsoft Defender, Data Loss Prevention (DLP) feature, eDiscovery etc. The data security in Office 365 is highly reliable because of the multiple threat protection policies and data centers.
- Offline access: Microsoft 365 environment offers ultimate support as it offers applications on both offline and web-based platforms. So, you can access the Microsoft 365 data offline.
Free Google Workspace to Office 365 migration tool
Searching for any unauthorized or free method is a long process where results can be uncertain or way too complicated to understand. Also, the conclusive parameters of manual methods are not as effective as automated solutions.
Google Workspace Migration Manager is a free utility that helps to migrate multiple files, metadata, or permissions to Microsoft 365. But before that, you must check for certain permissions & accessibility for the pre-requisite for using this tool.
The process to migrate from Google Workspace to Office 365 using the migration manager includes the following:
- Connection to Google account.
- Scan Google Drive files for viruses.
- Prepare and check your migration list.
- Check source & path mapping.
- Map users in Google Workspace and Microsoft 365.
- Follow the migration in-process till completion.
This is the free manual method available that can provide you with subtle results. However, using the method above can be very risky and unreliable for businesses dealing with bulk and valuable data. That's why integration of third-party software is suggested in migrating the Google Workspace mailboxes to O365 for better results and data security.
An automated Google Workspace to Office 365 migration tool
Initializing a performance-oriented method is crucial in migrating Google Workspace mailboxes to O365. Trusting random tools and techniques may cause unexpected damages, such as data loss, inaccessibility, and corruption.
Kernel Google Workspace to Office 365 migration software is a renowned utility that incorporates robust features. It can migrate from Google Workspace to Office 365, including mailboxes, Archives, and Shared Folders. The tool is designed with a user-friendly interface that facilitates smooth migration.
Steps to use Kernel Google Workspace to Office 365 software
The software provides simple steps to migrate Google Workspace to Office 365. Here's how to do it:
Step 1. Download and install the Kernel Google Workspace to Office 365.
Step 2. Run the tool in your system to execute the process.
Step 3. On the tool’s home screen, go to the Mailbox Migration component.
Step 4. On the next section, you will see Add Source (Google Workspace) and Add Destination (Microsoft 365) on the display.
Note: You can also utilize the Import from CSV feature to directly upload CSV file with pre-mapped source and destination to begin migration quickly.
Step 5. Click on + Add in Add Source to connect Google Workspace account.
Step 6. Enter the G Suite login details such as Accounts Login Email Id, Service Account Email, and P12 File Path. Then, choose the Single Mailbox or List All Mailboxes option to migrate individual mailbox or multiple mailboxes at once.
Note: To create a service account in G Suite, assign scope, and create a P12 file key, follow the help guide mentioned in the tool.
Step 7. Now, click on Get User Mailboxes to fetch all the user email id for multiple mailbox migration. Once the mailboxes are fetched, click on the checkbox of preferred user to migrate. Then, click on Add.
Step 8. Click on +Add in Add Destination to connect Microsoft 365 account for migration.
Step 9. Go with Modern Authentication while login to add destination and then click on Ok.
Step 10. Now, enter the login credentials of Office 365 to connect as destination such as Tenant ID, Client ID, and Client Secret Value.
Note: To create a new client id, tenant id, and secret value for login, you can follow the help guide mentioned on the tool’s page.
Step 11. Choose ‘List of Mailboxes using above credentials’ option and click on Get User Mailboxes to fetch entire mailboxes. Then, all the user mailboxes will appear on the screen, you can choose your preferred single or multiple mailboxes from the list. Also, you can select & deselect all at once by using Select All and Unselect All options.
Step 12. Now, both Google Workspace (Source) and Office 365 (Destination) are connected along with selected mailboxes listed in their panel.
Step 13. Map the mailboxes in Source with mailboxes in Destination to synchronize migration.
Step 14. In the destination, open the list of users to select and map with the user in Source.
Step 15. Now, you can see the user mapping is successfully completed as users in the destination are displaying in green color. Then, click on Set Filter and Migrate to proceed further.
Step 16. Select the location in destination where you want to migrate the data. In the destination select from Mailbox, Archive Mailbox, and Public Folder to move the data. You can select any option from the top bar to set migration type for all the mailboxes and then click Migrate.
Step 17. On the Filter Page, you can see & verify the selected folder for migration. Under the Folder Path, the selected mailbox is listed, so you can expand and see the folders selected for migration or select/deselect folders as preference.
There are several useful filters available to simply your migration such as, date filter, item type filter, incremental migration, and more. After assigning a specific filter for migration, click on I am Ok, Start Migration.
Step 18. The migration process will begin and appear on the screen under Summary. You can check the status of the migration as, Processing, Pending or Completed on the Summary screen.
Step 19. Once the migration process is completed, a notification will appear informing you that “Process completed. Please save the report to CSV”.
Conclusion
In the above section, we have discussed all the odds & aspects to migrate Google Workspace to Office 365. It is advised that the manual method mentioned above is only effective for small data migration or can fail sometimes. The best way to migrate from Google Workspace to Office 365 is to employ the advanced Kernel Google Workspace to Office 365. The tool offers exceptional features that also allows you to migrate G Suite calendar to Office 365 easily.
FAQs
Q. Does the tool protect data & folder’s hierarchy after migration?
A. Kernel Google Workspace to Office 365 migration software works on smart algorithms that protect your data as well as preserves the folders hierarchy.
Q. Can we select specific data to migrate from Google Workspace?
A. Yes, once you connect Google Workspace as a source in the tool where you can fetch the user mailboxes. Then, you can select all or specific users to migrate.
Q. What if we want to migrate data from a respective start & end date?
A. The tool is equipped with smart features, including a Date Filter that allows you to choose a date ‘From’ and ‘To’ for migration.
Q. Can we monitor our migration process in the tool?
A. Yes, you can monitor the migration process from the summary, which shows the ongoing migration with its running status.
