Office 365 Backup Tool to Backup and Restore Entire Microsoft 365 Data Securely

Top use cases for Kernel Office 365 Backup and Restore

Backup all Exchange Server data

No matter where your data resides within Microsoft 365 and Exchange, be it On-premises, Hosted, or Online Server, this utility provides a comprehensive Office 365 backup and restore solution. Additionally, it supports all versions and plans of the Exchange server to safeguard your data against unexpected threats. The process remains consistent and secure while the tool takes a backup of your data and makes it accessible on your terms.

Backup all Mailboxes, Public Folders, & Groups

Struggling to take a backup of the data of your choice within Microsoft 365? Whether you’re dealing with Private Mailboxes, Shared Mailboxes, Archive Mailboxes, Groups, or Public folders, the Kernel Office 365 Backup software gives you the flexibility to backup any Microsoft 365 data. Eliminate all issues and efficiently perform the backup process of selective or complete mailboxes to ensure your vital information is secure.

Multiple saving output formats

In the process of data backup, flexibility is the real game-changer. With this Office 365 Backup & Restore software, users have the power to choose how to backup their data. Select from a wide range of multiple output formats such as PST, MSG, PDF, DOC, DOCX, EML, & HTML to save your Microsoft 365 data. Whether you want to access, share, or archive it, the control of your data is in your own hands.

Explore software's key capabilities

An accurate and error-free Office 365 backup & restore is streamlined with the following dynamic features:

Microsoft 365 backup

Backup the entire Office 365 mailbox or selective items and save them in your preferred format. This tool further simplifies the backup process: select the source & destination, apply filters, and choose the output location.

Backup Hosted Exchange

The Office 365 backup and restore tool has the ability to backup single or multiple mailboxes of the Hosted Exchange server and save it to the PST file or any other format. The entire backup process remains consistent and secure.

Intelligent server error prevention

Our tool is embedded with highly optimized algorithms to streamline the Office 365 backup and restore process. It allows users to define a minimum number of items to fetch from the server with each request. This helps prevent server-side errors and ensures an interruption-free Microsoft 365 backup.

Backup Office 365 to various file formats

Leverage the tool's extended functionality to scan and save content of Office 365 mailbox to PST, MSG, PDF, DOC, DOCX, EML, MHT & HTML formats. The software can effortlessly backup Office 365 mailboxes into user desired format without losing data.

Backup/Restore Office 365 Groups

The tool allows users to fetch, save & restore Microsoft Groups exclusively. Backup complete Office 365 Group data, including shared Outlook inbox, calendar, document library, OneNote notebook, and more, over a secured connection with our Office 365 backup and restore tool.

Post-backup report

Post Office 365 backup and restore operation, the tool generates a detailed operation report. The report shares information regarding data transfer operations & issues during the Microsoft 365 backup process. Additionally, the tool features a user-friendly interface to backup Office 365 mailboxes to PST in just a few clicks.

Office 365 Public folder backup

Public Folders are the center point to collect, organize, and share information among teams. The M365 Backup and Restore tool enables users to take the backup of Public Folders as well as to access information at any point.

No Outlook installation required

You have the flexibility to backup and restore Microsoft 365 mailboxes in PST format without the need for MS Outlook installation. The software is independent, and you only need Outlook to access PST files post-backup.

Backup Shared & Archive mailboxes

Archive mailboxes are secondary saving space, while Shared mailboxes contain essential data of the entire team. Office 365 Backup tool lets you take the backup of Shared mailboxes and Archive mailboxes and save it to the format of your choice.

Office 365 incremental backup

Avoid confusion and save time when you take the Office 365 mailbox backup for the second time. Simply select the 'Skip already migrated items,' and the tool will save only the new items, allowing an incremental backup.

Multiple Office 365 backup tasks

Run multiple backup tasks simultaneously without overlapping information to ensure an effective Microsoft 365 backup. Additionally, you can apply different filters and output formats to suit each batch.

Free Office 365 Backup

The Office 365 Backup tool's trial version gives you a taste of all the features. You can backup Primary, Archive & Shared mailbox, and Public Folder but save 10 items per folder with the same output formats and filter options.

Selective backup with advanced filters

Customize your Microsoft 365 backup tool to backup only selected Office 365 data by using advanced filters such as date, item type, exclude deleted and empty folders, skip previously migrated items, and more.

Rapid mailbox restoration

Users must make the most of the flexibility to restore PST files to selected Office 365 accounts. Be it single or multiple PST files, complete or selective data, or accidental or intentional deletion, the tool restores all in an instant without putting any limitations.

Automated backup using CSV file

Simplify the Microsoft 365 backup process with an in-built CSV file. Eliminate all unnecessary complexities and follow a streamlined process- download the CSV, enter the mailbox details, and upload it directly.

Split large-sized mailboxes into separate files

Split large-sized mailboxes into separate PST files

Utilize the advanced Split Output PST File After option to split the large-sized Office 365 mailboxes into multiple PST file sizes according to your needs. In the Save As section, select PST and tick out the split option to manage your large mailboxes into different PST sizes, including 1 GB, 2GB, 3GB, etc.

Why take Microsoft 365 backup?

Microsoft 365 has proved to be a robust & reliable application for more than a decade. However, several factors trigger the need for Microsoft backup with an Office 365 email backup tool.

Maintain workflow consistency

Microsoft MVP and domain experts recommend using an Office 365 backup tool to create regular Office 365 backups. Office 365 Backup and Restore software can also facilitate quick data recovery to minimize downtime and ensure uninterrupted workflow.

Increase Microsoft Office 365 performance

Storing vast amounts of data leads to increased server load and decreased performance. Our Office 365 backup tool grants you the flexibility to save unwanted mailbox data as backup and remove them from server. This reduces server load and enhances Office performance.

On-demand email access

Backing up Office 365 mailbox to PST helps to access crucial mailbox data such as email, attachments, contacts, calendars, etc., whenever required. This ensures the availability of important data in case of a server down issue or any other technical problem.

Protection against data loss

No matter how advanced and robust the cloud applications become, there is always the possibility of human error. Having a complete M365 backup ensures easy data recovery from any accidental data deletion scenario. This ensures uninterrupted workflow & productivity

Frequently asked questions

How to backup Microsoft 365 data using Kernel Office 365 Backup software?

These simple steps are required for taking the Microsoft 365 backup:

Download the tool.
Install and launch the software on your system.
Now click the Add button to select the Office 365/ On-Premise Exchange/ Hosted Exchange Server mailbox.
Choose Login Type and input the login details of your account (Do check the given login instructions).
Now connect/list Single or Multiple mailboxes.
Users can select Mailbox, Archive Mailbox, or Public folders to backup as per requirement.
Select filters and choose the output type.
This will begin the backup process. Once it's complete, users can save the saving summary.

Where is the PST file saved after creating a backup?

Before starting the transfer, the software will allow you to select the location of the PST file according to your preference.

I don't want to backup the older emails from my account. How can I skip them?

You should apply the date range filters and choose only new items. It will skip the older emails.

Do I need to run the software multiple times to select multiple mailboxes?

No, the Office 365 administrator can choose all the associated mailboxes in a single login and run multiple backup processes simultaneously. No additional attempt is required.

Can we take the backup using the trial version?

Using the trial version, you can easily backup the Office 365 mailbox but it will save only 10 items per folder.

Can I save data from all Office 365 plans?

Yes, the tool is compatible with all Microsoft 365 plans and saves Office 365 data from all active plans.

Can the backup run in the background?

The backup process can run well in the background, allowing users to continue their work without interruptions.

Can the software take backup of all the Calendar entries?

It can take a backup of all the content, including Emails, Attachments, Contacts, Calendar Entries, Appointments, Events, and much more.

Is it possible to take a backup of only a few items?

Certain unique and helpful filters like Folder, Date, Item type, Sender, etc., allow users to save selective content according to their preference.

How can I export Office 365 Groups by excluding the mailbox to Outlook?

If you have created Groups in Office 365 using the admin account, you can take a separate backup of it. When you input the Administrator credentials on the login page, choose the second option to 'List all mailboxes using above credentials' and choose the Get Group(s) option. It will select only groups present in the account. Later, the remaining backup process is the same as regular mailboxes.

Will the software create a single PST file of all the multiple mailboxes from Microsoft 365?

The Office 365 Backup & Restore tool will create multiple PST files for each Microsoft 365 mailbox you selected for the backup. The name of the PST file will remain the same as the mailbox for simple identification.

Earlier, I saved mailboxes from my Admin account that had a size of approximately 7 GB. Now, the size of mailboxes has increased to 10 GB. Do I need to retake the backup of the whole data?

The software provides a unique filter option- 'Skip previously migrated items', which allows an Incremental backup. Choose this filter and export only new data in the backup file.

What data Kernel Office 365 Backup can backup & restore?

Email Attachments Journal Task Contacts Calendar

Folder backup: Our Office 365 backup tool efficiently analyzes mailbox and saves the entire folder structure, including

Inbox
Outbox
Archive
Sent Items
Deleted Items
Drafts
Junk Email
Notes
And more

Data quality: Ensure complete data integrity.

Message Structure: Maintains email original layout & formatting.

Deleted data: Recover deleted folders from the mailbox.

Attachments

Supported formats: The tool supports all types of file formats for backup, including

Images
Videos
GIFs
Word Documents
Excel spreadsheet
PDFs

Data Integrity: Complete data integrity is guaranteed with our tool.

Preserves file extension: The tool preserves original file extension and does not modify it.

Data duplicity: Every attachment is backed up only once to optimize storage.

Journal

Backup all recordings: Backup and secure your essential Journal data. The tool safely accesses and extracts the recording for different elements, like

Emails
Meeting responses
Meeting requests
Task requests and more.

Time tracking entries: Backup time spent on Office apps like Word, Excel, PowerPoint, etc.

Task

Task attributes: Our tool ensures the safe backup of task details, including

Due dates
Status updates
Priority levels
Any associated notes or attachments.

Priority level: Preserve the priority level assigned to tasks.

Notes: Saves notes added to a task.

Category: Retains the task category.

Attachments: Backup attachments associated with tasks.

Contacts

Fields: Utilize our Office 365 backup tool to export all contact fields, including

Full Name
Email Address
Phone Number
Job Title
Company Information
Address
Date of Birth and more

Folder: Original folder structure is preserved.

Hierarchy: Maintains folder hierarchy.

Entire contact list: Backup every contact with all the attributes.

Calendar

Entries: With Microsoft 365 backup tool, you can easily export and create backups of all calendar entries. Effortlessly backup your

Meetings
Appointments
Reminders
Events and more with our tool

Calendar attachments: Backup attachments associated with calendar entries like images.

Folder hierarchy: Maintains folder hierarchy.

Software Prerequisites & recommendations

About software

Version: 24.2

Release Date: Feb 2024

License Type: Home, Corporate & Technician

Version support

Outlook 365, 2019, 2016, 2013, 2010, 2007, 2003, 2002, 2000, 98 & 97

Window 365, 11, 10, 8.1, 8, 7, Vista, XP, 2000, 98, NT & 95 and Windows Server 2022, 2019, 2016, 2012, 2008 R2, 2008, 2003 R2, 2003 OS

Supported Plans Office 365 Enterprise E1, E3, E5 & Exchange Online Plan 1, 2, Office 365 Business Premium, Office 365 A1, Office 365 A3, Office 365 A5, Office 365 F1, Office 365 Business Essentials

System requirements

Hard Disk: 50 MB of disk space

Memory: 128 MB Minimum

Processor: Intel® Pentium Processor compatible (x86, x64) or equivalent

Installation Guide

How to use

Datasheet

EULA

Secure Microsoft 365 backup and restore tool