Google Workspace Backup Tool: Protect Your G Suite Business Data

Why do we need to backup Google Workspace emails?

Google Workspace provides a retention period to recover data from deleted files. However, their inbuilt tools cannot restore accidentally or permanently deleted data. Google Workspace backup files are essential to prevent user's data from:

Accidental deletion or overwriting

When multiple users work on a project simultaneously, the chances of overwriting and accidental deletion increase. Sometimes, the original file gets deleted mistakenly, or someone overwrites the crucial data. In such a scenario, backup Google Workspace emails and prevent data from accidental deletion or overwriting.

Cyber, malware, or ransomware attacks

Many business organizations often lose their important Google Workspace mailbox data due to cyber-attacks, malware, or ransomware attacks. To safeguard organizations' data from ransomware attacks and encrypting the data, needs lots of money. Instead of consuming money, take a backup at a safe location.

Unauthorized access or internal threats

If an unauthorized user accesses the Google Workspace admin account or any employee leaks internal information, this will compromise data confidentiality. Additionally, the organization may lose control of the Google Workspace account. Thus, a backup is needed to recover data from Google Workspace.

SaaS outages and technical issues

Technical issues or SaaS outages hamper the workflow due to a lack of accessibility. Moreover, an outage can cause some severe issues, such as a chance of data loss when regaining the connection. At this time, only the G Suite backup and restore tool can protect the important Google Mail data.

Creating backup or data loss during migration

When performing the data migration for a merger or acquisition of a business organization, the risk of data loss increases by 2X because of source and destination permissions. Creating a backup of old data is necessary for every organization to avoid data loss and fulfill legal compliances.

Employee leaving the organization

When an employee leaves the organization, the respective user account needs to migrate their data into a safer place and perform deletion. However, before migration and deletion of the account, all the crucial data from Google Workspace must be backed up to the local or network drive of the system.

Why Choose Our G Suite Backup Tool

Google Workspace limits recovery options, and hence, once the data is permanently deleted, it’s gone. This is why it is always a wise choice to rely on third-party Google Workspace backup tool to protect the data. Kernel G Suite backup tool provides the following benefits:

Meet Compliance Requirements

Increase the organization's data retention capabilities to meet legal and industrial compliance standards and allow users to store data for selected periods depending on industry regulations.

Zero downtime backup

Taking more time can increase your worries and money for your business data. Our first priority is providing zero downtime where users can backup their confidential data in the meantime without any hassle.

Security Features

We provide 100 % accurate results without single data loss. Connect your Workspace account securely by using superlative credentials, such as Account Login Email ID, Service Account Email, and P12 path.

Cost-effective for small businesses

Many small businesses cannot afford expensive products for their businesses. But we offer Google Workspace backup tool at affordable prices to fulfill their business requirements.

Key Features of Kernel Google Workspace Backup and Restore Software

Explore all the major capabilities of the software to meet your backup and restore needs with ease:

Backup Google Workspace data

Backup entire Google Workspace mailbox data and its associated apps, including Google Mail, contacts, calendars, Google Drive files/folders, , and Appointments with ease.

Backup multiple mailboxes from G Suite account

Backup multiple accounts using CSV

Backup multiple mailboxes using advanced CSV Authentication feature. Export a sample CSV file, enter all mailbox credentials in a manner, and import that CSV in the tool for a hassle-free backup process.

Save G Suite backup in different formats

The Google Workspace backup tool allows users to save Google Workspace emails as PST files. As well as backup G Suite data in other various formats, such as PDF, EML, DOC, DOCX, HTML, MHTML, MSG, etc.

Run multiple backup tasks

Run multiple backup instances simultaneously with the Kernel G Suite Backup software without overlapping the running backup process. Boost productivity by easily running numerous backup cycles without wasting any time.

Incremental data backup and restore

Utilize the Skip Previously Migrated Email (Incremental) option to save additional new data in the destination. Supports migration of recently added data items only and skips already migrated items.

Backup Google Groups

Extract and save the Google Groups entire data with its users, permissions, settings, metadata, and more in the original hierarchy. Admins can use the Kernel Google Workspace Backup and Restore software to backup multiple Google Groups in PST and other formats.

Advanced filters for selective backup

With the Filter feature, backup selective data from a large-sized mailbox with ease. Choose from various filter options, such as date range, data types, and skip previously migrated emails for email backup.

Securely login using P12 key

With Kernel G Suite backup, simplify the login process by creating Public P12 key of your Google Workspace account. Browse the P12 file location and upload it to login securely with P12 key without additional effort.

Split large mailboxes

Split large-sized Google Workspace mailboxes into multiple smaller PST files, such as 1 GB, 2 GB, 3 GB, and many more. This utility allows users to manage their Google Workspace mailboxes into smaller ones to define sizes and make them more manageable.

Restore PST files to Workspace mailboxes

Restore PST files to G Suite or Google Workspace mailboxes

Transfer an unlimited number of user mailboxes present in PST files to Google Workspace accounts. Restore selective PST to G Suite and save their data in specific accounts. After migration, Access mailbox content in Gmail application with ease.

Suitable filters for quick restoration

Restore selective data of OST or PST files using the Filters feature. Specify process by selecting different filters from item type filters, date filters, exclude empty folders, exclude deleted folders, skip previously migrated items and others.

No Outlook required for PST files restoration

The restore module of the software provides fastest restoration for large-sized PST files. The G Suite Backup tool supports PST files from all versions of Outlook, and there is no need for Outlook to be pre-installed in the user’s system.

Generate backup and restore report

Generate and download a detailed backup and restore summary report in a CSV file in the local system. The summary report contains all the essential information, such as file name, folder name, status, item count, remarks, and log details.

Restore PST files in Google Groups

Equipped with advanced algorithms, the Google Workspace Backup & Restore software can easily Import PST file data to Google Group. Users can easily select specific Google Groups and initiate a hassle-free restoration process.

Restore selective PST files to specific user

Map multiple OST and PST files with selective destination Google Workspace users for selective data restoration. The software has high-end functionalities that deliver accurate PST file restoration with folders intact.

Import OST to Google Workspace mailboxes

Transfer all data from single or multiple OST to Gmail. Import the OST files to the software and map them with a Google Workspace account. Then, it will automatically save OST file data to the selective Workspace account.

Backup 10 items per folder with trial version

The trial version of G Suite backup tool allows free backup of 10 items per folder from Google account and 5 documents per Google Drive account. Upgrade your software license to backup the entire mailbox.

Take Google Workspace data backup

Kernel Google Workspace Backup and Restore has a simple GUI for backing up the G Suite mailbox data. Complete the entire G Suite data backup process in three simple procedures.

Add G Suite Account

After launching the Google Workspace, users need to add a G Suite account to initiate a Google Workspace data backup. There are three steps to add a G Suite account with this software.

Enter G Suite Credentials: In the login wizard, enter Google Workspace credentials such as Account Login Email ID, Service Account Email, and P 12 File Path.
Get User Mailboxes: It will start retrieving all the user mailboxes associated with the super admin credentials and show them in the user's section.
Add users mailboxes: Once you have all the G Suite users for the selected account, Use the tick mark to select and add necessary users to initiate a backup process.

Filters for selective backup

The software has multiple filters that offer a wide range of options to backup selective data from Google Workspace. Here are some prime filters to specify the backup process.

Review and folder selection: The software will retrieve all the folders from selected G Suite account and show them in Review section. Users can easily verify their G Suite data and select necessary folders for backup.
Offers multiple filters: Users have various filters, such as Date Filter, Item Type Filter, and Save all data hierarchy into a separate folder to backup selective data from Google Workspace.
Take incremental backup: To backup incremental data, users must check Skip Previously Migrated Emails option. It will backup only the newly added data from the G Suite account at the destination.

Select Output format and backup

The Google Workspace Backup software has an advanced Save As wizard that allows users to backup their data in the desired format. Check out all the prominent features of this wizard:

Save Google Drives in the Mailbox: The software ensures all users' Google Drive links to the respective mailboxes in the original hierarchy. Users will get their source Google Drive links intact with folders in the destination.
Different output formats: The software offers different output formats for data backup, such as PST, EML, MSG, HTML, MHT, DOCX, and PDF. Select the desired format and save G Suite data on the system's local drive.
Split output PST file after: It will allow users to divide their large-sized mailboxes while backing up in PST files. Users can easily divide their PST files into different sizes, such as 1 GB, 2 GB, 3 GB, etc., accordingly.

Frequently asked questions about Google Workspace backup tool

How to backup Google Workspace data with Kernel Google Workspace Backup & Restore?

The G Suite backup software is relatively easy to use, and these are the steps to backup Google Workspace:

Step 1: Launch the G Suite backup tool and click on +Add to add G Suite mailboxes.
Step 2: Enter the required login details - User Login Email ID, Service Account Email ID, & P12 file Path. Choose between Single or Multiple mailboxes.
Step 3: It will list the mailboxes in the Source list. Click on the Set Filter and Migrate option.
Step 4: The software will show all the folders available in the account.
Step 5: Select desired filters and choose folders. Click on I am OK, Start Migration.
Step 6: Select the output type from available formats- PST, MSG, EML, PDF, DOC, DOCX, HTML, and MHT. Click on OK.
Step 7: Now, select the destination path and press "OK."
Step 8: The migration process will be completed shortly.

With this process you can easily backup G Suite emails and other components.

What are the filter options available in the G Suite Mail backup tool?

The filter page of the software provides several filtering options like Date, Folder selection, Item selection, an option to save the mailbox hierarchy in a single folder, and the option to skip previously migrated items.

What are the limitations of using the trial version of the software?

The G Suite backup software demo version gives you a glimpse of the complete backup process. It will backup 10 items per folder and 5 documents per drive.

How does the tool maintain the encryption of the emails?

The Google Workspace Backup tool supports the backup of encrypted emails and will have the same encryption level during the backup.

How can I control the backup size when I backups G Suite data periodically?

If you have taken the backup of the same mailbox earlier, you will get a unique option to skip the previously migrated items. In incremental migration, you can take the backup of only the new data and avoid mixing it with the previously backed-up items.

Can I backup only the Google Drive data, excluding other apps from the G Suite account?

Yes, you can choose only the Google Drive part for backup G Suite Drive Data. On the filter page, uncheck all items and check Google Drive only.

What is the benefit of using a CSV file?

The CSV file helps to reduce the number of steps required to backup multiple mailboxes. You can download a sample CSV file, input it with the required details, and import it into the tool. Also, you can use the CSV file multiple times while taking the backup.

How does the software save the data in the output files for multiple accounts?

It also creates multiple output files to backup numerous accounts. The name of the output files will be the same as that of the selected accounts.

I have created multiple folders in the mailbox to save some emails separately. Will the software access such folders?

Yes, it can backup G Suite emails and folders in the mailbox. It will also include the user-defined folders that you have created.

What credentials are required to backup G Suite mailboxes?

The Google Workspace backup tool requires the G Suite Account Login email ID, the Service Account ID, and P 12 Key. The P 12 key helps to connect to your mailboxes.

What does the P 12 key do for the service account?

A Service account is a special account for using Google API programming. It creates a key to access the account without additional authentication. You need the P 12 key to connect our tool with the service account.

What is the need for a Super Administrator account to backup multiple accounts?

A Super Administrator has greater control over Google Cloud resources. It has irrevocable administrative permissions that can control Google apps like Docs, Sheets, Drive, user mailboxes, etc. A super administrator can also create a service account with the authority to access other Google apps. When you want to take a backup of multiple accounts, then you need the Super Administrator account ID to access the accounts of all the users.

Does the tool restore corrupt PST files to Workspace accounts?

It supports all kinds of healthy PST files created in Outlook. You can restore such PST files in Workspace whose content is stored in the active mailboxes.

I have a PST file with 28 GB in size. Can I restore it to single Workspace accounts?

Yes, if there is enough space in Workspace account, then you can restore the PST file in it. There is no size limitation in our software.

I did not check the PST file before restoration. How to stop such folders in which there is no data?

At the filter page, there is an option to ‘exclude empty folders’. So, it will stop the empty folders from migration.

Can I search and restore a specific file or folder in Google Workspace?

Yes, our software provides a Review tab where users can select their essential files or folders and restore them in their Google Workspace account.

Can I back up Gmail and Google Drive’s Trash folder?

The software has advanced algorithms that can easily backup Gmail and Google Drive Trash folders or files with their attachments & properties.

I am not able to backup Contacts and Calendar/Appointments using the tool. How can I fix the issue?

The Google Workspace backup tool can backup Contacts and Calendar/Appointments only if the API is enabled. To enable API,

Go to go to - https://console.developers.google.com.
Go to your domain and ensure the new/existing project has the required API enabled.

While using the software, an error occurred before the filter page. It showed that “Google.Apis.Requests.Request Error User-rate limit exceeded.” Is there a method to remove such errors?

Actually, you are required to increase the limit of the APIs related to the apps in the G Suite accounts. You need to submit a request to increase the quota for related API.

Log in to the Google cloud platform using the URL – https://console.cloud.google.com
In the IAM and admin category, click on Quotas.
Choose the API whose limit you want to increase. Then, choose the Edit Quotas option.
Input a new limit and click the Submit Request option.

Similarly, you can change the quota limit of other APIs too.

You ask for P12 key while backup, but JSON key during restore process. What is the difference between these two keys?

P12 keys come with a certificate in the form of a PKCS#12 bundle, whereas JSON keys can obtain the certificate from Google's SDK website. This is the primary distinction between P12 and JSON keys. A JSON Web Token (JWT) is signed with the certificate and sent to Google's OAuth 2.0 servers to request an access token. After that, API requests are authorized using the access token.

Google Workspace backup software Prerequisites & recommendations

About Software

Version: 24.2

Release Date: June 2024

License Type: No. of mailboxes

Version Support

Google Workspace: All plans and subscriptions for Google Workspace, Business, Enterprise, Essentials, Frontline, Individual, and Education.

Outlook PST File: 2019, 2016, 2013, 2010, 2007, 2003, 2002, 2000, 98 and 97

System Requirements

Hard Disk: 500 MB of disk space

Memory: 128 MB Minimum

Processor: Intel® Pentium Processor compatible (x86, x64) or equivalent

Operating System: Windows 365, 11, 10, 8.1, 8, 7, Vista, XP, 2000, 98, NT, 95 (FAT 16, FAT 32, NTFS, NTFS5)
Windows Server 2022, 2019, 2016, 2012, 2008 R2, 2008, 2003 R2, 2003

Installation Guide

How to use

What’s New

EULA

What customers say about Kernel Google Workspace Backup and Restore

(4.9/5) 455 Reviews

Outstanding tool for G Suite users

Kernel G Suite Backup proves to be an outstanding tool, efficiently splitting my sizable PST files and simplifying the entire process for me. The software's excellent user interface further enhances its usability, providing a seamless and user-friendly experience.

Alexia Francis