8 best practices for SharePoint project management

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SharePoint is a powerful collaboration tool that helps teams manage projects with ease. But, without proper project management practices in place, SharePoint can quickly become disorganized. That’s why it’s crucial to use ideal practices when managing SharePoint projects. These practices guarantee that projects run smoothly & everyone is on the same page.

In our article, we discuss the best practices for SharePoint project management. From planning to execution, we will prepare you for a successful project. And, if you need a complete plan of SharePoint migration or any other SharePoint-related projects, then we have the right tool for you. So, get ready to have your projects managed with efficiency.

What is project management in SharePoint?

Project management in SharePoint refers to the use of SharePoint’s tools & features for your project execution. SharePoint provides real-time visibility into project tasks & effective collaboration among team members. With SharePoint’s customizable templates, project managers create & manage workflows, milestones, and timelines. It further offers version control, document sharing, task assignment capabilities, etc. that foster project management organization.

Benefits of project management on SharePoint

Here are some ways SharePoint can improve your project management processes:

• Centralized access to important documents & project information
• Better Collaboration & communication
• Task management & tracking
• Automated workflows
• Customization & flexibility

Eight practices for project management with SharePoint

When you are using SharePoint for project management, there are several effective practices that should be employed throughout the project lifecycle. These SharePoint project management practices are:

SharePoint Project Management Practices	Description	Importance
Logical Information Architecture	Employing a structured taxonomy, metadata, and document libraries	Minimizes user confusion & increases search efficiency
Effective Communication	Regularly update the team on progress, milestones & requirements	Improves coordination and helps avoid errors & delays
Robust Security and Access Controls	Defining and enforcing data and access policies to prevent internal & external threats	Mitigates data breaches & limits unauthorized access to sensitive information.
Task Assignment	Empowering each team member with clear responsibilities, deadlines, & quality targets	Enables efficient task execution, clarifies accountability & fosters team cohesion
Routine Maintenance	Conducting regular housekeeping, backup, and auditing of the SharePoint system	Reduces the risk of site crashes and data losses & avoids downtime
Integration with Other Systems	Facilitating integration between SharePoint & other platforms	Maximizes system value and reduces data duplication
Knowledge Sharing & Documentation	Encouraging users to share their knowledge, store and retrieve information and capture new insights	Speeds up problem-solving and improves teamwork
Training & Support	Providing proper training & support to SharePoint end-users	Decreases user frustration & improves system adoption

The bottom line

The key takeaway here is that SharePoint Project Management needs the best practices to make sure everyone involved has the right knowledge & tools for success. With the above practices followed, you’ll be one step closer to becoming a successful SharePoint Project Manager. And don’t forget about the most important part of any SharePoint Project, migrating data from systems in an efficient manner. Kernel Migration for SharePoint is here to assist those who are looking to move their projects forward by making data migration simple & secure. Get ready to make your SharePoint data migration easier today.

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