Read time 5 minutes
It’s not always easy to change the permissions of a SharePoint group, but with just a bit of knowledge & effort, you can quickly customize group permissions & grant access on a specific level. Whether you’re managing an enterprise-level application or simply want to give certain members of your team access to documents in SharePoint, our experts will take you through all the steps necessary for changing SharePoint manage groups permissions so that only those who need it have direct control over content stored in your platform.
With clear instructions broken down into simple steps, by the end, you’ll have increased security mechanisms & improved access control throughout your organization’s entire cloud environment.
Set up permissions for your site
SharePoint groups are collections of users with the same set of permissions for sites & content. Rather than assigning permissions to individuals one at a time, groups make it convenient to assign the same level to many users simultaneously.
Note: To change SharePoint manage groups permissions, you need to have appropriate permissions yourself. You must be a SharePoint site owner or have full control permissions to perform this task. You should also understand the implications of customizing permissions in SharePoint & be careful when making any changes.
Steps to create the group
The first step in SharePoint manage groups permissions is to create a new group. To create a new group in SharePoint, follow the steps below:
- Click on the Settings icon & select Site Permissions.
- Within the Permissions page, click on the Advanced Permissions Settings option.
- Next, select Create Group.
- Type a specific name & description for this SharePoint group.
- Mention the security group owner under the Owner box.
- From the Group Settings tab, define who can view & edit in this group.
- From the Membership Requests page, choose the settings for requests to join or leave the group.
- Finally, select the appropriate permission level & click on the Create button to complete the group creation process.
Adding users to the group
To add users to a group on your website or team site, begin by accessing the Share or Members button.
- If the Members button is present, click it & select Add members. The Share dialog box will come up, displaying the option to invite people to edit or invite people to the group.
- To select a different SharePoint group or select another permission level, tap on Show Options & choose them within the Select a group or permission level tab.
- Next, enter their name or email address & hit Enter.
Repeat these above steps for any additional names you wish to add. By following these technical steps, users can efficiently add new members to their SharePoint group or website.
Removing users from the group
To remove users from a group, go through the steps below:
- Click on Settings & select Site Settings. If you cannot find the Site settings, tap on Site information & select View all site settings.
- From the Users and Permissions tab, go to People and Groups.
- Under the Quick Launch, select the group name from which you want to remove the users.
- Choose the checkboxes right next to those users you wish to remove & tap on Actions.
- Select Remove Users from Group & hit OK to confirm.
It’s important to note that removing a user from a group will not delete their account, but only revokes their access to the resources associated with that group. After completing these steps, the selected users will no longer have access to the group’s resources.
Assigning a permission level to the group
To assign a new permission level to a group, proceed as follows:
- Access the Settings option & navigate to the Site Settings section. If Site Settings is not readily available, click on Site Information & choose View all site settings.
- Once in the Site Settings page, go to Users and Permissions & tap on Site Permissions.
- Check mark the box next to the user or group where the new permission level will be assigned.
- Open the Permissions tab & select Edit User Permissions.
- Under the Edit Permissions section, again mark the box beside the name of the newly assigned permission level. Hit OK to finalize the changes.
With these given steps, the group with the new permission level will now have access to additional features & privileges in the assigned site.
Final Say
You have successfully figured out how to change SharePoint manage groups permissions With a bit of patience, some trial & error and our expert guide, you will be able to take full advantage of the features that SharePoint offers. By now, you should feel empowered with greater control over the group permission settings in your chosen site.
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Faqs
A – It refers to the ability to manage a set of users together within a SharePoint site. By assigning a particular group with a set of permissions, you can grant them access to specific items or areas within the site. These permissions can be adjusted depending on the needs of the group & the site.
On the Permission Set Group page, users can find a tab labeled “Permission Sets in Group”. Click on that tab to access all the permission sets currently assigned to the group. If you need to add a new permission set, tap on the “Add Permission Set” button & follow the prompts.