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With the introduction of Microsoft SharePoint to the market, it has become much easier for users to build and manage business processes. But when deciding between a Team Site or Communication Site in SharePoint, you may be asking yourself what exactly are the differences approaching?
This blog is designed to provide you with all the information necessary so that you can make an informed decision and get your business process up and running in no time. Through a detailed guidance on SharePoint Team Site Vs Communication Site, we will explore which one fits your needs best. So sit back and get ready – this expert advice from our team will help give clarity on how to use these two different sites for optimal success.
SharePoint Team Sites
A SharePoint Team Site is a private workspace where select members of your team can collaborate on projects in real-time. This makes it easy to share documents and files, generate ideas and brainstorm solutions, and assign tasks to one another. The best part is that all changes are automatically saved as they are made, so everyone always has access to the most up-to-date version.
The ideal use case for a SharePoint Team Site is when you need to keep information private & carry out SharePoint document management within a small group of people.
For example, if you have an internal project that only certain members of your team should have access to, then this would be the perfect solution for you. You can also customize your site with different features such as document libraries or discussion boards that fit your specific needs.
SharePoint Communication Sites
Communication Sites are public workspaces where anyone in your organization or even outside of it can view shared content or participate in discussions or activities related to projects or initiatives. With Communication Sites, you can share information with large groups of people without having to worry about any sensitive data being exposed to the wrong eyes. Plus, there are plenty of customization options available so that anyone who visits your site can quickly find what they’re looking for without getting lost in a sea of content.
Communication Sites offer the perfect solution for when you need to spread the word around quickly and effectively. This is ideal for events such as new initiatives, or even when you are sharing important pieces of information with a wide range of audiences, both inside and outside your organization.
Communication Sites provide a highly organized way of organizing any info that needs to be disseminated in bulk. This makes it super easy for visitors to find what they’re looking for, while still delivering an attractive interface.
SharePoint Team Site Vs Communication Site
| Team Site | Communication Site | |
| Owner | Site Admin | Site Admin |
| Accessibility | Private by Default | Public by Default |
| Layout | Left Navigation | Top Navigation |
| Security | Microsoft 365 Groups | SharePoint Groups |
| External Sharing | Enabled by Admin | Disabled by Admin |
| Multilingual Features | Available | Available |
| Content Authors | All Members | A Small Part of All Members |
| Default Apps | Shared Document, One Note, Calendar, Office 365 Group, Planner Task Board and Shared Mailbox | No Shared Apps |
| Pages Library | Web Part Page, Site Page & Wiki Page. | Content Type & Pages |
Benefits of using SharePoint (Team Site Vs Communication Site)
No matter which type of site you choose team site or communication site both have certain advantages over traditional methods of collaboration or publishing content online. First off, all content stored in SharePoint is secure and backed up regularly so that it’s never lost in case of catastrophic data loss scenarios like hardware failure or natural disasters.
Also, all documents are stored centrally within the application which makes it easy to search for relevant information quickly no matter where you are located geographically. And since the entire system runs on the cloud, it eliminates any need for hardware installation or maintenance costs associated with hosting solutions on-site.
Wrapping up
The decision to choose either a SharePoint Team Site Vs Communication Site lies in the goals and the type of organization. Communication sites are more suitable for disseminating information to large groups which does not require as much control over who can view it and edit it whereas Team sites offer more control over who has access to the contents. It is necessary to evaluate your use cases and decide which will best suit your needs before having SharePoint administrators set up any site.
In addition, if you are looking to deal with your SharePoint migration needs, you can opt for the Kernel Migration for SharePoint tool. SharePoint Migration tool can help upgrade your existing site or move content from one platform to another easily, quickly, and securely. With its smooth working and intuitive interface, it is an invaluable asset while moving your data securely between different platforms. By relying on its robust capabilities, users can be sure that their transition is stress-free and produces top-notch results.
